Information on the processing of personal data in accordance with Article 13 of the EU General Data Protection Regulation (GDPR)
Description of the processing activity
You are accused of having committed an administrative offense for which you have been fined. Your personal data must be processed and stored for this purpose. The processing of personal data in connection with the processing of administrative offenses is regulated in Section 49c of the Administrative Offenses Act (OWiG). The administrative authorities are permitted to store, modify and use personal data in files, insofar as this is necessary for the purposes of the fine proceedings. Below you will find the relevant information on data processing.
Responsible for data processing:
City of Aachen
The Lord Mayor
Security and Order Department
Peterstraße 44 - 46, 52062 Aachen
Tel.: 0241-432 32001
E-mail: ordnungsamt@mail.aachen.de
Data Protection Officer:
Data Protection Officer of the City of Aachen
Data protection, information and IT security - Auditing department 14/300
Casino Street 48-50, 52058 Aachen
Tel.: 0241-432 1470
E-mail: datenschutz@mail.aachen.de
Data categories, purpose of processing and legal standards:
According to Art. 4 No. 2 GDPR, processing is, among other things, the collection, storage, transmission and use of personal data to carry out the described process and to fulfill the associated purpose. According to Art. 4 No. 1 GDPR, personal data is any information relating to a natural person that directly or indirectly enables that person to be identified.
The data collected from you is assigned to the following data categories:
- Personal details (name, nationality)
- Date/place of birth
- (Registration) address
We use your personal data exclusively for the processing of administrative offense proceedings (such as clarifying the facts of the case, interviewing witnesses or affected persons or contacting citizens).
The collection of the data to be provided by you is required in accordance with Art. 6 (1) lit. c) GDPR to fulfill the obligations arising from the relevant laws.
The statutory retention periods apply to data storage.
Possible recipients of the data are:
Electronic data processing at Aachen City Council is carried out with the support of the IT service provider regio iT from Aachen. Compliance with all data protection regulations is guaranteed by a contract for order processing in accordance with Art. 28 GDPR and by constant controls. Your data may also be passed on to organizational units within the Aachen city administration that are necessarily involved in the processing of the data in order to fulfill the described purpose.
Safety measures:
Extensive state-of-the-art technical and organizational security measures are taken to protect your personal data from unauthorized access and misuse. These security procedures and measures are regularly reviewed and, if necessary, adapted to technological progress.
Rights of data subjects:
If the data processing takes place on the basis of personal consent, you have the right to withdraw this consent without giving reasons in accordance with Section 38 (3) DSG NRW. This does not apply to the use of your data in the past, but only for the future. In accordance with § 49 DSG NRW, you are entitled to receive information from the responsible body about the data stored about you at any time without giving reasons and free of charge. In accordance with Section 50 DSG NRW, you can request the rectification, restriction of processing or erasure of your data if there are reasonable grounds for doing so. You can exercise these rights either by post or by e-mail to the responsible body (see above). You can also contact the responsible data protection officer regarding data protection issues.
In accordance with § 60 DSG NRW, you have the right to appeal to the State Commissioner for Data Protection and Freedom of Information, to exercise your right to information about him or her or to seek legal protection in court.
Supervisory authority:
State Commissioner for Data Protection and Freedom of Information North Rhine-Westphalia (LDI NRW)
P.O. Box 20 04 44 - 40102 Düsseldorf
Phone: +49 (0) 211-38424-0
E-mail: poststelle@ldi.nrw.de
Status: May 2025